Tuesday, April 21, 2009
Picking up where I left off in the post below - this is what I came up with to track artwork inventory.
I modeled this form after the artwork inventory file cards I used to use. The William Soghor Company made the file cards with a 5 x 8” opening at the top right corner that holds a 35mm slide.
I prefer a loose-leaf binder to a card box. I like that I can insert additional documents in the binder and keep everything together if I want; items such as contracts, invoices, or consignment forms. I like the extra room available on a full sheet of paper in case I want to make extra notes. I am using this form for now as a quick manual method to keep track of work that may be moving around a lot, from studio to show to stacks, etc. Eventually, expanded information is compiled that may include any information pertaining to any mediums or special materials used or whether the painting is varnished. This will include notes about which exhibitions each work appeared in and who else exhibited alongside, as well as any publications or reviews. The location notes are important for work that is out, but also for work that may be stored; indicating where that is, whether it is in the studio, a closet, a spare room, or a storage facility. The information may be valuable for the artist or the gallery, and at some point for the collector or a museum. It also helps establish validity as a business for tax purposes and is essential in the event of an insurance claim.
I've posted a blank artwork inventory form on Google Docs that you can print out or save to your computer and use.